Buyer Compliance Checklist in Apparel Industry

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Buyer Compliance Checklist in Textile and Apparel Industry

Technical Audit Checklist in Textile and Apparel Industry:

Compliance is one of the most important issues in today’s ready-made apparel export business. Foreign buyer strictly follows the compliance rules and regulations before placing the apparel export order. They are some key matters which followed the buyer during compliance inspection. Those are presented in this article. 
Buyer compliance checklist in apparel industry
Fig: Buyer compliance checklist in apparel industry
Internal Audit Checklist or Buyer Compliance for Apparel Manufacturing Company:


1. Fire & Safety:

  • Sufficient Fire Extinguisher,
  • Fire Extinguisher Service Checklist,
  • Fire Extinguisher Location List,
  • Access area without hindrance,
  • Fire Extinguisher kept in 3 feet,
  • Fire Extinguisher Color Background Marking,
  • Space beneath kept empty,
  • Evacuation Drill (External) Every Six Month,
  • Fire certified person’s photo,
  • Evacuation Drill (External) File,
  • Evacuation Drill (Internal) File,
  • Sufficient Fire Safety trained employees,
  • Fire safety trained employees name & Photo List,
  • Fire Buckets to Boiler Room with Water and Sand,
  • Fire Buckets to E.B. panel Board with Water and Sand,
  • Fire Tray with sand,
  • Emergency Exit on Open,
  • Emergency Exit,
  • Emergency Light to All staircases Emergency Light kept on 6 feet high,
  • Emergency Light Location List,
  • Sufficient Spare Emergency Light in stock,
  • Signage Emergency Electricity Switch Off,
  • Chemical Users Awareness.
2. License Renewal:
  • Inspector of Factory License Renewal,
  • Testing Safety Pressure Vessel,
  • Report Examination of Pressure Vassals,
  • Fire License to Diesel Storage,
  • TNPCB Consent Order to Air,
  • Plan Approval from TNPCB,
  • E.P.F. Code No.
  • Stability Certificate,
  • Water Testing Certificate,
  • Calibration Certificate to All Scales,
  • ROC,
  • PAN Numbers.

3. HR Documents Checklist:

  • New workers personal file,
  • Resign File,
  • Earn Leave Register,
  • ID Card Return Issue Register,
  • Pay Slip,
  • Service Book Open & Issue Register,
  • Appointment Letter Issue Register,
  • Sample File,
  • Performance Appraisal of workers and NMS,
  • Leave Entry & Register,
  • Salary Sheet,
  • Maternity File,
  • Short Leave issue Register,
  • Increment Posting,
  • ID card Return Register,
  • Workers List for group Insurance,
  • Leave Graph,
  • Absent Graph,
  • Disciplinary Procedure.

4. Toilets:

  • All toilet seats with proper privacy and lock facility,
  • Toilet Seat to Every 20 Women,
  • Soap/ Towel,
  • Toilet Seat to Every 50 men beyond 100,
  • Toilet Seat to Every 20 men upto 100,
  • Effective water Sewage system,
  • Ladies or Gents Toilet Name Sign in Dual Language and Picture,
  • Water tap,
  • Bathroom Lock,
  • Dust Bins,
  • Daily Cleaning Log sheet provided,
  • Awareness Quotes in Toilets,
  • Buckets with mug at toilets,
  • Adequate Water Tabs,
  • No smoking Sign in Gents Toilet.

5. Salary:

  • Bank Salary Account to all,
  • Salary date before 7 every month,
  • Basic,
  • D.A.
  • Unpaid salary are reversed,
  • Over Time,
  • Double Salary to Over Time,
  • Any unwanted deduction for employee,
  • Pay Cover Availability,
  • Salary registers with employees signature month wise,
  • Minimum Wages,
  • Other Salary Breakups.

6. Security:

  • Lady Guards,
  • Material Inward Register,
  • Visitors Note,
  • Staff Movement Register,
  • Adequate Securities,
  • Material Outward Register,
  • Others In-Out Register,
  • Visitor Pass,
  • Vehicle Movement Register,
  • Visitor Slip,
  • Securities Personnel File.

7. Safety Guards:

  • Paddle Mat,
  • Needle disposal once in six month,
  • Mask,
  • Needle Guard,
  • Scissors and trimmers are tied,
  • Sharp Boxes,
  • Sharp Tools,
  • Metal Glows on good Condition,
  • Ironers wearing slipper,
  • Motor Guard,
  • Eye Guard,
  • Broken Needle Register.

8. Welfare Officer:

  • Welfare Officer Intimation Letter to IF,
  • Welfare Officer as per rule,
  • Welfare Officer Display,
  • Welfare Officer Appointment Order display.

9. Dining Hall:

  • Dining Hall with sufficient Space,
  • Dining Hall with Sufficient Chair/Table,
  • Water Facility.

10. Machinery:

  • Machinery Detail,
  • Material Safety Data Sheet (MSDS),
  • Machinery Service Card,
  • Personal Productivity Equipment (PPE) Issue Register,
  • PPE Awareness.

11. Housekeeping:

  • Adequate Housekeeping Employees,
  • Gents Housekeeping employees,
  • Lady Housekeeping employees,
  • Housekeeping Supervisor,
  • Housekeeping Time Schedule,
  • Brooms Availability,
  • Thread Mop Availability,
  • Broom Stick Availability,
  • Water Mop Availability,
  • Harpic Availability,
  • Buckets Availability,
  • Phenol Availability,
  • Towel on all toilet & Bathroom,
  • Soap on All toilets & Bathroom,
  • MSDS for appropriate place,
  • Daily Cleaning Schedule.

12. Maintenance:

  • E.B.
  • E.B. File,
  • E.B. Service Card,
  • Rubber Mat to All swtich Board,
  • E.B. Meter Reading Register,
  • Electricity Board Cardonned off from work place,
  • Rubber Mat to E.B. Panel Board,
  • Caution board and danger signal on Electricity,
  • Authorized Persons Photo Display on E.B. related Rooms.

13. Doctor’s Room:

  • Sickness Analysis,
  • Medical Issue Register,
  • Treatment Register,
  • Medicine Stock Register,
  • First Aid Training register,
  • Accident / injury Register,
  • Maternity Follow up file,
  • Medical Consolation Graph,
  • Maintain first aid kits.

14. Displays:

  • Minimum Wages Abstract,
  • Factory Act Abstract,
  • The Payment of Gratuity Abstract,
  • The Payment of Wages Abstract,
  • The Payment of Bonus Abstract,
  • The Maternity Benefit Act Abstract.

15. Statutory Registers Updated:

  • Compensatory Holiday,
  • White Wash Register,
  • Health Register,
  • Adult Register,
  • Leave With Wages,
  • Time Card,
  • Muster Roll,
  • Exemption Register,
  • Accident Register,
  • Dangerous Occurrences,
  • Workmen Register,
  • Particulars of Room,
  • Inspection Register,
  • Equal Remuneration,
  • Suspension Register,
  • Deduction for damages,
  • Deduction Register,
  • Unpaid Accumulation,
  • ESI Accident Register,
  • National & Festival Holiday,
  • Overtime Register.

16. Wastage Room:

  • Floor House Keeping,
  • PA system,
  • Buyer code of conduct hangs in Notice board,
  • Buyers audit Report & Cap Follow up,
  • Development of new buyer,
  • Boiler Log Book,
  • ETP Register,
  • PH Test Value Report Register,
  • Machine Maintenance Check Report,
  • Wastage Disposal policy & Documents,
  • Environment,
  • Notice Board,
  • Company Policy,
  • Generator log book,
  • Machine Maintenance Log Book,
  • Toilet Check list.

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